changing conditions. To become ever
leaner and more flexible, companies need to optimize, streamline and
automate business processes throughout the organization including
their administrative functions.
Many organizations today are structured as project
offices and use project portfolio management to run their business
units. This approach has unleashed unknown resources and optimization
capabilities never before realized. Using this project approach allows
companies to implement a set of proven controls and best practices to
reap the benefits of streamlined processes.One
of the control mechanisms to be implemented is automated timesheet and
expense management. Automated, IT based timesheet and expense management
will allow for efficient, optimized and timely reporting of project
resource allocation and spending. Additionally, it increases the
accuracy of the
collected data. In light of the pressure coming from government and
regulatory agencies, e.g. Sarbanes-Oxley compliance, this would solve an
important compliance issue for a company.
A study performed by the Aberdeen Group concludes that
expense management automation will reduce the cost per expense report
from $48 to $18 (http://www.aberdeen.com/2001/research/07020007.asp).
This savings alone would justify an investment into automating the
timesheet and expense management processes within an organization.
Additional benefits of Timesheet and Expense
Management automation:
* Faster reimbursement for employees leading to improved morale.
* Reduction of clarification requests back to the submitter as
information is instantly available for everybody in one location.
* Improved data availability and higher accuracy of information about
expenses allows stronger positions, price and service negotiations with
vendors.
* Optimized and streamlined controlling as a result of higher accuracy
and timeliness of information.
Gekima Solutions, LLC specializes in the optimization
and automation of administrative business processes. bizTE is gekima's
solution to automating the timesheet and expense management processes of
organizations large and small. With bizTE being instantly available over
the internet, we reduced the need for costly deployment. It's easy to
use web based interface ensures a reduced
training time letting customers instantly reap the benefits of automated
timesheet and expense management.
Flexible configuration of the solution itself and the
adaptability of its underlying workflow system allow for streamlined
processing of the timesheets and expense reports for organizations of
any size. The built-in budget controls warn the project managers when
project members are to overrun their time allocations or expense
budgets. Here are some highlights that bizTE is delivering to you:
* Workflow based approval processes that can be
configured to your needs
* Easy-to-use web interface that needs no installation on the desktop PC
* Attachment handling for documents, receipts, and notes for each line
item
* Budget control for each configured project in regards to the hours and
expenses spent
* Multi-Currency handling for expenses
* Extensive Reporting capabilities
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